Accounts Payable - Monthly Check Report



Use the Monthly Check Report to list all vendor checks, manual checks, check reversals and void checks processed during the selected accounting period. It is very important that this report be printed before running the Period End Update since it purges the monthly check information contained on the report.


=> To access this task...

Select Monthly Check Report from the Period End Processing menu.


Monthly Check Report


About the Fields


In the Beginning/Ending Check Date field...

  • Enter the desired beginning/ending check date for the report in mmddyyyy format.

  • Click Calendar button to select a date using the calendar tool.

NOTE: Because the Monthly Check Report does not update information, you can select any accounting period in the fiscal year regardless of whether or not records exist for the selected period.


In the Beginning/Ending Vendor ID field...

  • Enter the desired beginning/ending vendor ID for the report.

  • Leave blank to select the first/last record.

  • Click Click to select from a list of existing vendor numbers.

In the Check Number field...

  • Optionally enter a specific check number for the report.

In the AP Invoice Number field...

  • Optionally enter a specific AP invoice number for the report.

From the Vendor Type dropdown...

  • Select All, Permanent, or Temporary from the dropdown list.

Break on AP Types checkbox...

Disabled unless "Multiple AP Types" is marked in AP Parameters.

  • Mark the box to insert breaks for each AP type.

  • Unmark the box to disable this feature.

From the ACH Payments dropdown...

  • Select Include to the electronic ACH payments in the report.

  • Select Exclude to not include the electronic ACH payments in the report.

  • Select Only to create a report showing only electronic ACH payments.

When done making selections:

  • Press the [Run Process] button Run Process button to create the Monthly Check Report.

When the Multiple AP Types parameter is checked, the report is grouped and sub totaled by accounts payable type.


Sample Monthly Check Report


See Output Options.


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