Accounts Payable - Check PrintingFunctionThe payment selections made in the Payment Selection Entry task determine the checks that are printed. Restart the checks when there is a printer problem and the module voids unusable checks. Check printing precedes the Check Register and update process.
=> To access this task... Select Check Printing from the Accounts Payable main menu.
![]() Check Printing About the Fields
In the Check Date field... This date will print on the checks.
NOTE: Checks can be printed by accounts payable type (for example, all vendors of a like type are printed in a group) when the parameters for both Print Checks in AP Type Sequence and Multiple AP Types are checked. When the General Ledger module is installed, the date entered is used when general ledger postings are made for the cash, discounts and accounts payable accounts.
From the Checking Account dropdown... An invoice needs to be selected for payment in the Payment Selection Entry task to initialize the dropdown list with a checking account.
In the Check Number field... This number must match the first check number in the run with preprinted checks.
Restart checkbox... When there are printer jams or malfunctions, the Restart option allows checks to be reprinted beginning with a specific vendor. To restart check printing, determine the vendor number of the first check to be reprinted. Printing restarts based on the AP type/vendor combination. Rerun the Check Printing task from the menu and select the Restart checkbox. This activity does NOT affect ACH payment checks.
In the AP Type field... This field is active only when the Restart field is checked and the Multiple AP Type parameter is checked.
In the Vendor ID field... This field is active only when the Restart field is checked.
From the Form Part Order dropdown... Checks print in three parts: vendor stub, vendor check, and accounting (in-house) stub. Use this field to match the printing of the three parts to the parts on the check stock.
Print Signature? checkbox... This selection is marked and disabled when using Payment Authorization. Unmarked and disable when Print Check Signature checkbox in AP Parameters is unmarked.
In the Signature File field... Required for check signature when Print Signature checkbox is marked. Disabled when the checkbox is not marked.
When done making selections...
![]() Sample Check Preview
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