Payroll - Flow of Processing

 

Overview

The Flow of Processing section helps you learn how to operate the software for the first time and provides a guideline for operating the Payroll module after it has installed. The best way to understand this section is to study it in conjunction with the Operations section of this manual.

• Daily Processing

• • Entering Earnings Information

• Payroll Processing

• • Processing Time Cards

  • Defining Payroll Periods

  • Entering Payroll Information

  • Audit Reports and Calculating Payroll

  • Printing Checks

  • Running Payroll check Register and Update

• Payroll Periodic Processing

• • Processing Month-End

  • Quarterly Processing

  • Year-End Processing

• Payroll Maintenance

• • Employee Masterfile Maintenance

  • Payroll Tax Table Maintenance

  • Payroll System Code Maintenance

• Processing Checklists

Flow of Daily Processing

Payroll daily processing tasks can be completed either by using the Payroll Daily Entry task, allowing for the entry of earning information only, or the Payroll Entry task, used on a daily, weekly, or other basis to record complete payroll earnings information.

The Payroll Daily Entry task allows only the entry of the employee earnings information on a daily basis (i.e., no taxes, deductions, contributions or accruals may be entered). When it is necessary to record daily earnings by department and date, this task is helpful. Printing the Payroll Distribution Report lists earnings by department for each pay period. The task also allows weekly, biweekly, or monthly printing of the Payroll Daily Entry Register. Updating the register transfers the earnings information to the Payroll Entry file. Following updating, deduction, tax, contribution, and accrual information may be entered or generated and checks may be printed.

 

When the Payroll Daily Entry task is used for earnings entry, additional earnings information may still be entered directly through the Payroll Entry task or automatically generated (e.g., for salaried employees). Deductions, taxes, contributions, and accruals also may be automatically processed through the Payroll Calculation task once the daily earnings information has transferred to the Payroll Entry file.

Entering Earnings Information

 

Follow these steps to enter employee earnings information on a daily basis:

1. Before the beginning of each payroll period, prepare time cards for distribution to employees:

• Prepare a list of all new employees and any whose numbers have changed (i.e., employees who transferred to a new department). Enter these changes with the Employee Masterfile Maintenance task.

• Print employee labels, adhere them to the time cards, and distribute the time cards to employees.

2. Collect the time cards after employees clock-in each morning and return them prior to the next clock-out. In companies with more than one shift, remember to return the time cards before the next shift clocks-out (usually noon). For large numbers of employees, it is suggested to process half of the time cards in the morning and half in the afternoon.
   

3. Enter earnings information from the time cards, including the date and total hours worked by pay code, title, and department for each employee.
   

4. At the end of each payroll period, print the Payroll Daily Entry Register to view all employee earnings in units and dollars, sorted by department and itemized by date.
   

5. Check the register carefully to ensure all earnings information has recorded accurately. When corrections are necessary, return to the Payroll Daily Entry task (step 3), enter the changes, and then reprint the register.
   

6. When it is certain all earnings information shown on the Payroll Daily Entry Register is correct, enter Yes at the update prompt displayed at the completion of printing. The update process will transfer the earnings information to the Payroll Entry file. Following the update, deduction, tax, contribution, and accrual entries required for processing payroll checks may be completed (Refer to Payroll Processing next).
   

7. When the update has completed, file the time cards and register in a folder marked “Daily Entry Register” under the correct pay period date.

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Payroll Processing

The Payroll Entry task allows for the entry or automatic generation of earnings information (all employee earnings when the Payroll Daily Entry task is not used), along with entry or automatic payroll calculation of deductions, taxes, contributions, and accruals based on employee earnings. When payroll information is completed for all employees, checks, reports, and registers are printed and updated to the Payroll files.

 

Payroll Processing involves the entry or automatic generation of employee earning information, the entry and/or automatic calculation of taxes, deductions, contributions, and accruals, printing of all necessary audit reports, payroll check printing, and the printing and updating of the Payroll Check Register.

When the Payroll Daily Entry task is used to record employee earnings information on a daily basis, the Payroll Daily Entry Register must be printed and updated to the Payroll Entry file before proceeding with entry or calculation of deductions, taxes, contributions, and accruals (Refer to Payroll Daily Entry previously).

 

Processing Time Cards

1. Before the beginning of each payroll period, prepare time cards for distribution to employees:

• Prepare a list of all new employees and any employees whose numbers have changed (i.e., employees transferred to a new department), and enter these changes through the Employee Masterfile Maintenance task.

• Print employee labels, adhere them to the time cards, and distribute the time cards to employees.

2. When the payroll period is completed, collect the time cards.
   

3. From the time cards, compute the total hours worked by all employees and, if possible, the total hours by department. These figures will later be used to balance with the payroll report totals.

 

Defining Payroll Periods

1. Enter the Payroll Period Definition information, including the Payroll Ending Date and the pay and deduction periods to be included. It is extremely important the payroll period information is defined correctly when beginning the payroll process. Keep in mind the following guidelines when entering this information:

2. When the Automatic Processing option is to be used, enter Yes to the Update The Standard Pay prompt when it is displayed at the end of Payroll Definition. This will automatically generate earnings for employees paid during the period defined. The Automatic Processing option will have the following effect on payroll processing:

Earnings will be automatically generated for all salaried employees and for all hourly employees with a standard number of hours as defined in the Hours field of the Pay Rate Maintenance option of the Employee Masterfile Maintenance task. Additionally, the pay period must match a pay period defined in Payroll Period Definition task and the Regular Pay Code in System Parameters must be set up for each employee.

 

Entering Payroll Information

 

The Payroll Entry task may be used to enter earnings information for employees not included in the standard hours category, or to make adjustments to earnings information automatically generated (e.g., to record overtime hours). Entry of earnings information for a vacation or bonus check or to record the earnings portion of a manual check or a check being reversed must be done in the payroll entry. Refer to Appendix B, Entering Special Payrolls, for more information.

1. Enter earnings information from employee time cards, including the date and total hours worked by pay code, title, and department for each employee. Earnings information, for any computer-generated check to be issued or for any manual check to be recorded during the current Payroll period, must be in Payroll Entry regardless of how it got there. Vacation, bonus, and other checks may be printed separately by assigning a different sequence number for each check to be printed.

 

NOTE: When an employee works in multiple departments or under multiple job titles, earnings should be entered separately for each department or title so that labor expense is correctly shown on Payroll reports. Each transaction should be entered on a separate line but will be combined on the payroll check.

2. Call up earning information for any employees with earnings generated by the Automatic Processing option requiring adjustment (e.g., extra hours worked or sick days not accounted for), and enter the appropriate changes or additions to units or earnings amounts.
   

3. Enter all manual (handwritten) checks written since the last Payroll period. When recording a previously-written manual check, be certain to record all hours and amounts exactly as they appear on the check. Following the earnings entry, the deduction, tax, contribution, and accrual entry screens will automatically display so all information necessary for recording the check in the Payroll module may be entered. This information is not automatically generated for handwritten checks; it must be manually entered.
   

NOTE: The manual check entry procedure described above also may be used to reverse all information associated with a check not previously processed through the module (i.e., a check included in the summarized amounts entered during the conversion process). Simply enter the check number and date and record all units and dollar amounts as negative figures.

4. Enter all check reversals made since the last payroll period. Reversal entries may be made for any existing manual or computer-generated check (i.e., a check previously recorded in the module). When you want to reverse a check never entered into the module, refer to the note in Step 3. To record a check reversal, manually enter all earnings, deduction, tax, contribution, and accrual information from the check, using negative units and dollar amounts.
   

5. Enter all checks voided since the last payroll period. A voided check is a manual or computer-generated check damaged, or for some reason not used, and not entered into the module. Only the check number and date of a voided check are entered.

NOTE: In rare instances, a damaged check (damaged during printing due to a jam or printer malfunction) should be voided. When this occurs, first print the Check Register to determine whether the check has printed. Restart printing at employee number of damaged check and check is automatically voided when the new one is printed.

 

 

Audit Reports and Calculating Payroll

 

After completing all entries for computer checks, manual checks, check reversals, and voided checks, print and verify the accuracy of the following Payroll audit reports.

1. Print the Payroll Earnings Entry Report after all earnings are entered and/or generated for the payroll period. This report allows the comparison of the earning entries to the actual earnings data (i.e., time cards or other original earning information) before continuing with the payroll process.
   
   

2. Print the Payroll Earnings Report. This report prints all earnings units and dollars entered through the Payroll Entry task or generated by the Automatic Processing option. Computer, manual, and reversal entries are included. Check all earnings information to ensure the report is correct. This report creates information necessary to the function of the Payroll Distribution Report in the next step.
   
   

3. Print the Payroll Distribution Report to check the accuracy of labor expense distribution. (The Payroll Earnings Register must be printed before this report.) This report prints employee earnings units and dollars, detailed by department and job title. Computer, manual, and reversal entries are included. Check to ensure all department and job title information was entered correctly from employee time cards.
   
   

4. Run Payroll Calculation to compute and generate deductions, taxes, employer contributions, and accruals based on earnings information for the current payroll period. Payroll Calculation may be done whenever changes to the entry data are made. Rerunning the calculation after making manual changes will overlay the changes. Only computer checks are affected; no calculations are made for manual checks or check reversals.

NOTE: No information will be available for the Payroll Deduction, Tax, Contribution, and Accrual Reports until Payroll Calculation has performed.

5. Print the Payroll Deduction Report to ensure all deduction information has calculated correctly. This report prints deductions by employee number, with subtotals by department. Computer, manual, and reversal entries are included.
   
   

6. Print the Payroll Tax Report. This report prints all employee taxes to be withheld, detailed by employee number and subtotaled by department. Check the report to ensure tax calculations are correct.
   
   

7. Print the Payroll Contribution Report to view all employer-paid taxes, detailed by employee number and subtotaled by department. Computer, manual, and check reversal entries are included. Check the report for accuracy to ensure the contribution calculations are correct.

NOTE: As a guideline, the FICA taxes shown on this report usually should be the same as those FICA taxes shown on the Payroll Tax Report.

 

8. Print the Payroll Accrual Report to view all accrual dollar amounts or units earned by employee number, with subtotals by department. The report includes computer, manual, and reversal entries and should be checked for accuracy, using the following guidelines:

• Employee accruals are based on a fixed amount per pay period, on dollars earned, or units worked per pay period.

• Accruals are normally used for vacation and sick pay however, may be used for other types of pay, depending on how the Payroll module is defined (Refer to the Pay Code Maintenance task).

9. Print the Payroll Exception Report to view all non-standard earnings such as overtime, double time and sick pay, detailed by employee number and subtotaled by department. This report includes computer, manual, and reversal entries and may be reviewed to observe trends or to spot discrepancies. (“Exception” earnings are predefined in the Report Code Maintenance task.)
   
   

10. Print the Payroll Detail Report to view all earnings, deductions, taxes, contributions, and accruals by employee for computer, manual, and check reversal entries. This report shows total units worked and dollars earned by pay type and the total gross earnings for the check. Deductions, taxes, contributions, and accruals are detailed by type and subtracted from gross earnings to provide the total net pay for each employee.
    
    

11. Print the Payroll GL Distribution Report to view the General Ledger account number distribution of all earnings, deductions, taxes, contributions, and accruals for the current pay period. This report is the only payroll report detailing general ledger distributions and should always be printed before printing and updating employee pay checks. Check the report to ensure there are no zero or “Not on File” account numbers, and all accounts are properly posted. Remember once the update process has performed, the information required to print the Payroll GL Distribution Report is no longer available.
    
    

12. Print the Payroll Pre-Check Report to view the gross earnings, deductions, taxes, and net check amounts by employee and by department for computer, manual, and check reversal entries. Earnings and deduction amounts on this report should be checked carefully, since this is the last opportunity to change payroll entries before checks are printed.

CAUTION: Once check printing has started, no changes or additional entries can be made until the Check Register is printed and updated.

 

 

Printing Checks

 

After all payroll reports are printed and verified for accuracy, employee pay checks may be printed, as follows:

1. Load the check forms onto the printer. Select Check Printing.
   
   

2. Enter the date to be printed on the checks. This date should reflect the date the checks will be issued.
   
   

3. Enter the number of the first check to be printed, verifying the check number entered matches the pre-printed number on the first check form.
   
   

4. Select the appropriate check printing option: ‘A’ for all checks, ‘S’ to print a single check, ‘M’ to process manual, reversal, and void checks only, or ‘R’ to restart printing in the event of a printer jam or malfunction.

NOTE: Although manual, voided, and reversed checks are not printed during Payroll Processing, they must be included in the check printing process so the earnings, deduction, tax, contribution, and accrual information can be updated to the appropriate files. Furthermore, Check Printing must be performed whether or not any computer generated checks are to be printed, in order for the Check Register and Update to process all entries correctly.

 

5. Print a test pattern to check alignment of the checks. All checks used for test printing are automatically voided. Once the checks are aligned, they will be printed continuously in employee number sequence.
   
   

6. When printing a single check, or restarting printing following a printer interruption, enter the employee number used to begin printing. (if a paper jam occurs, use the employee number following the last successfully printed check.)

NOTE: Except under extraordinary circumstances, it is no longer possible to make changes to the current Payroll entry once check printing has begun. In a separate print run, reverse any necessary incorrect checks and enter any manual checks.

 

Running the Payroll Check Register and Update

1. After checks have completed printing, print the Payroll Check Register. It lists all checks printed by the computer in check number order. Any manual, voided, or reversed checks processed through Payroll Check Printing are also included. Verify total matches pre-check report.
   
   

2. Always check the register for accuracy before responding to the update prompt displayed at the conclusion of the Check Register Printing task. When any errors or discrepancies are discovered, enter No to the update prompt. Should this situation occur, call your ADD+ON dealer or software support company for advice on the best course of action. Review or revision of the register cannot be done once it is updated.
   
   

3. When the check register is correct, proceed with the update. The update process produces the following results:

• The employee’s individual earnings, deductions, taxes, contributions, and accruals are updated to the masterfiles. A summarized check history is also posted to employee masterfile.

• The check number and net amount are posted to the Monthly Check Register.

• The earnings are posted to the Payroll Distribution History, Check History, Union History (when applicable) and Status reports.

• All General Ledger distribution account numbers are determined by the employee’s home department or by the department the employee worked in during the pay period, when different from the home department, and are reflected on the Payroll GL Distribution Report and the result is posted to the General Ledger. Refer to Appendix G, Payroll Postings, for more information.

4. When the update process has completed, file the register in a folder marked “Payroll Check Register” for the appropriate payroll period(s).

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Payroll Periodic Processing

Periodic processing activities include printing monthly reports: the Month-End Update, used to close each Payroll month; printing quarterly reports such as the Earnings, Deduction, Tax, Contribution, and Accrual Status Reports; printing W-2 forms; and the Year-End Update, closes the payroll year and deletes terminated employees from the Employee Masterfile. These reports and processes are all found on the Payroll Periodic Processing Menu.

Processing Month-End

 

The payroll monthly reports should be printed and the Month-End Update performed following the last payroll period of each month. The following procedures assume the recommended practice of routinely printing all payroll reports (Earnings Report, Deduction Report, Tax Report, etc.) during each individual payroll period is being done.

 

NOTE: When the recommended procedure is not followed, be sure to print the Payroll Status Reports listed below before doing the Payroll Month-End Update, because monthly status figures will no longer be available after the update is  performed.

 

When the payroll reports for each payroll period are normally printed, only the Monthly Check Report is mandatory, although printing the Payroll Distribution History Report for a record of monthly labor expense by department is advisable. Printing of the payroll status reports would normally be done quarterly (Refer to Quarterly Processing).

 

1. Print the Payroll Distribution History Report (optional). This report prints all earning units and dollars for each employee by job title and department and includes computer, manual, and check reversal entries. On a monthly basis, select the ‘M’ print option to print month-to-date earnings totals subtotaled by title and department. This report should be filed as a monthly record of labor expense by department.
   
   

2. Print the Monthly Check Report. Printing the monthly check report is mandatory, since it is used to balance the Payroll checking account. All checks entered during the month are itemized on the report by check number, date and type, employee number and name, and the net check amount. Computer, manual and reversal entries are included. This report should be checked carefully to ensure it is in balance before performing the Payroll Month-End Update since the information is not available after the update.
   
   

3. Print the following Payroll Status Reports (optional):

• The Earnings Status Report. When printed each month before the Month-End Update is performed, this report will show the current month earnings dollars and units, detailed by employee number.

• The Deduction Status Report. When printed each month before the Month-End Update is performed, this report will show the month-to-date voluntary deduction totals for the current month, detailed by employee number. This report may be used to figure monthly amounts owed to insurance companies, unions, etc.

• The Tax Status Report. When printed each month before the Month-End Update is performed, this report will show the current month gross income, taxable income, and the employee tax amount withheld, detailed by employee number.

• The Contribution Status Report. When printed each month before the Month-End Update is performed, this report will show the current month gross income, taxable income, and the employer tax amount payable, detailed by employee number.

• The Accrual Status Report. When printed each month before the Month-End Update is performed, this report will reflect the projected employer liability (current year accrued amount, minus used accrual amount) as of the current month.

• The Union History Report (when applicable). This report would normally be printed each month to report employee earnings, hours worked, voluntary deductions, taxes, employer contributions and net pay for up to five weekly pay periods in the month.

NOTE: In order to have monthly figures appear on the above reports, print them before performing the Month-End Update task which will clear the month-to-date figures.  If you do not follow the recommended practice of closing each payroll month, the monthly figures may include more than one month in the quarter.

 

4. Perform the Payroll Month-End Update. After printing the Payroll Distribution History, Monthly Check Reports, and Monthly Status Reports (optional), the Month-End Update should be performed to clear the data for the current month. The update process has the following effect on the module:

• Current month checks are cleared from the Month-End Check Report file.

• Month-to-date totals are cleared from individual employee records and monthly status report files.

After the update has completed, file the printed reports in a folder marked “Payroll Month-End Reports” for the appropriate month.

 

Quarterly Processing

 

At the end of each quarter, quarterly status reports should be printed to check the quarter-to-date totals with cumulative totals on pay period audit reports, or with monthly totals when you print status reports monthly. Quarterly processing does not involve any updating. Quarter-to-date figures are kept during the year so reports can be printed for any quarter. Before beginning quarterly processing, verify the month-end processing for the last month of the quarter is complete.

1. Print the following status reports:

• Earnings Status Report. This report shows the total earnings dollars and units for the current quarter detailed by employee. Check the report balances with the quarter’s pay period (or monthly) audit reports.

• Deduction Status Report. This report shows the total voluntary deductions withheld for the current quarter, detailed by employee number. Check the figures shown on the report to ensure the deductions are in balance with the reports run during payroll processing.

• Tax Status Report. This report shows the total gross income, total taxable income, and total employee tax amount withheld for the current quarter, detailed by employee number. Verify that the employer and employee FICA taxes are in balance.

• Contribution Status Report. This report shows the total gross income, total taxable income, and total employer tax amount payable for the current quarter, detailed by employee number.

• Accrual Status Report. This report shows the total projected employer liability (current year accrued amount, minus used accrual for the current quarter). Check the report is in balance with all Pay Period audit reports (or the Payroll Status Reports monthly totals if printed monthly).
  

NOTE: When the above reports are printed each quarter, the current quarter figures will reflect the totals for all months in that quarter.  For example, if you printed the Earnings Status Report at the end of quarter 1, the "Current Qtr" earnings column would reflect the total of all dollars and units by employee for payroll months 1 through 3.

 

2. Print the following history reports (optional):

• The Payroll Check History Report. This report shows all checks issued to employees from and through any desired date range for the current year, itemized by check number and date, and summarizing gross earnings, deductions, taxes withheld, and the net check total and total for each employee.

• The Earnings History Report. This report prints all current quarter earnings units and dollars by department and employee, with detail by earnings type (e.g., regular pay, overtime, vacation pay, etc.). Computer, manual, and reversal entries are included.

3. Print W-2 Forms. W-2 forms may be printed when required by terminated employees or by the Federal government. Year-to-date figures will be printed on the forms. Check the Report Form Parameters before printing W-2 Forms to ensure they print properly.  Verify amounts are correct by running W-2's on a quarterly basis.

 

Year-End Processing

 

At the end of each payroll year, all status and history reports should be printed, and the status for all terminated employees should be properly shown in the Employee Masterfile. W-2 forms must then be printed for all employees who worked during the year, Magnetic Media must be created when required, and the Year-End Update must then be performed to clear all year-to-date totals from the module in preparation for the new Payroll year. Before beginning year-end processing, the month of December must be closed and all monthly and quarterly reports must be printed, as previously described.

 

Run Cross-Reference Rebuild. (Refer to the Payroll Utilities menu in the Operations section).

1. Print the Employee Cross-Reference Report.

• Enter T to print the report for terminated employees only. Check the report to ensure all employees listed as terminated have not been rehired and correct any employee records as necessary. The Year-End Update will automatically delete all terminated employees from the Employee Masterfile, so be sure to check the report carefully for any employees you want to keep on file.

• Enter B for both terminated and active employees to obtain a list of all employees who worked during the year. You may use this report as a reference to ensure the W-2 forms printed for all employees listed.

2. Print Year-to-Date Reports.

• Print all Payroll Status and History Reports, as described under Quarterly Processing, but specifying ‘Y’ to print Year-to-Date totals.

• Check to ensure all totals are correct for the year, using the Payroll Entry task to make any necessary corrections (Refer to Payroll Processing before proceeding to the update).

3. Print W-2 Forms using the Employee Cross-Reference Report printed in Step 1 to be certain forms are produced for all active and terminated employees who worked during the year. Be sure the Report Form Parameters are set up properly before printing.

NOTE: Check to ensure all W-2 forms are printed correctly. Once the Year-End Update has processed, the figures used to print the W-2 forms will be cleared. The W-2 forms may be printed as many times as necessary before performing the Year-End Update. Afterward, however, the W-2s can only be printed from the archived files which cannot be altered.

4. Create Magnetic Media (diskette) when required. First verify that the pathname is correct in the W2 Copy Command field of Configuration Maintenance in the SYM Menu.
   

5. Perform the Year-End Update. When all processing has completed for the year, proceed with the Year-End Update. The update has the following effect on the module:

• All earnings, deductions, taxes, and employer contributions for each individual employee are cleared from the files.

• All checks for each individual employee are cleared from the check history files.

• All year-to-date report totals are cleared.

• All terminated employees are deleted from the module.

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Payroll Maintenance

This process includes the maintenance of Employee Masterfiles, listings and labels; Contribution, Department, Deduction, Earning, Report, Tax, Tax Table, Title, Total, and Union codes; Labor Distribution and Payroll Parameters. Besides routine processing of payroll checks, report printing, and update procedures, a schedule should be established for the following maintenance functions:

 

Employee Masterfile Maintenance

1. On a periodic basis, determine which employees were terminated and have received their final paychecks. Use the Employee Masterfile Maintenance task to terminate all affected employees (Refer to the Operations section).
   

2. When your company uses a formal review schedule based on employee hire date or pre-assigned review date, you may print the Payroll Date List on a periodic basis to aid in scheduling reviews. Select printing by hire date or review date, and all employees meeting the date criteria specified will be listed on the report for your reference. You may later use the Pay Rate Maintenance option of the Employee Masterfile Maintenance task to record any pay increases resulting from the reviews (Refer to the Operations section).

 

Payroll Tax Table Maintenance

1. At the beginning of each payroll year, or whenever tax laws are changed or new taxes are added, you will want to use the Tax Table Maintenance task to update the module tax tables to reflect the change (Refer to the Operations section). Be certain tax tables are always kept up to date so taxes are calculated accurately during payroll processing.
   

2. To add or modify a payroll tax code relating to a tax table, use the Tax Code Maintenance task (Refer to the Operations section).

Payroll System Code Maintenance

 

In addition to tax tables and tax codes, other codes may occasionally require updating. Check regularly that information for the following codes is correct and up-to-date. Make corrections with the Payroll Maintenance Menu tasks (Refer to the Operations section):

1. Pay codes.

2. Deduction codes.

3. Contribution codes.

4. Accrual information for each pay type (Refer to Pay Code Maintenance).

5. Department ID codes and pay code, tax code and contribution code distribution by department.

6. Title codes and report codes, showing report headings.

7. Total codes used for accumulating totals used in payroll reports.

8. Union codes used for reporting required data to employee member unions.

Processing Checklists

Daily Processing

_____        Payroll Daily Entry

_____        Payroll Daily Entry Register

Payroll Processing

_____        Prepare Time Cards

_____        Payroll Period Definition

_____        Payroll Entry

_____        Print Earnings Audit Reports and Distribution Report

_____        Run Payroll Calculation Update

_____        Print Adjustment and Detail Reports

_____        Print Payroll Checks

_____        Print and Update Payroll Check Register

Monthly Processing

_____        Print Payroll Distribution History Report

_____        Print Monthly Check Report

_____        Print Payroll Status Reports

_____        Perform Payroll Month-End Update

Quarterly Processing

_____        Print Payroll Status Reports for Current Quarter

_____        Print Payroll Check History and Earnings History Reports

_____        Print W-2 Forms as Required

Year-End Processing

_____        Run Cross Reference Rebuild

_____        Print Employee Cross Reference Report

_____        Print Year-to-Date Payroll Status and History Reports

_____        Print W-2 Forms

_____        Create Magnetic Media (when required)

_____        Perform Year-End Update

Note: Refer to Appendix H for more information

 

General Processing

_____        Maintain Employee Masterfile

_____        Maintain Payroll Tax Tables

_____        Maintain Payroll System Codes

 

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