|
____
|
1.
|
Process your final payroll through Check Register Update functions. Include any benefit calculations such as automobile allowance, reimbursed moving expenses, life insurance, etc.
|
|
____
|
2.
|
Run the Rebuild Employee Cross-References task on the Payroll Utilities (PRX) menu, for all employees.
|
|
____
|
3.
|
Print, verify and balance year-to-date fields on the following reports. They are all found on the Payroll Period Processing (PRR) menu:
____ Earnings Status Report
____ Tax Status Report
____ Contribution Status Report
____ Payroll Check History Report
____ Deduction Status Report
|
|
____
|
4.
|
Verify that other optional Payroll Periodic Reports have been run.
____ Accrual Status Report
____ Earnings History Report
____ Union History Report
|
|
____
|
5.
|
Run the W-2 Configuration Hard Copy report. This report is found on the W-2 Processing (PRW) menu. Refer to the sample in this section.
Are all benefits connected to the appropriate box? Refer to the W-2 Configuration section of the Payroll manual for instructions on adding benefits to the W-2 Configuration file.
|
|
____
|
6.
|
STOP. Before proceeding any further, verify with dealer that all necessary program changes have been installed on your system.
|
|
____
|
7.
|
Run the W-2 Calculation task on the W-2 Processing (PRW) menu. This may be run multiple times if necessary.
|
|
____
|
8.
|
Run the W-2 Printing task on the W-2 Processing (PRW) menu, and verify the results.
- Before printing W-2s on forms, print them on plain paper and verify the totals.
- Do the totals balance to the Quarterly Reports?
- A printer offset of "0" will print one-up forms.
- A printer offset of "69" will print two-up forms. Before printing two-up forms,
verify that the printer to be used is configured to print at least 135 characters
per line in the default config.aon configuration file for BBx BASIC (the printer's alias line must show at least 135 for SPCOLS).
- Select each state/local code individually.
- Make any adjustments necessary to the configuration file.
- Repeat steps 7 and 8 necessary.
|
|
____
|
9.
|
Run Payroll's Month End Update for December. This task is on the Payroll Periodic Processing (PRR) menu. If changes to employee balances are necessary, steps 1 through 8 may be repeated.
|
|
____
|
10.
|
If you do not require Magnetic Media filing, go to step 14.
|
|
____
|
11.
|
Run the Magnetic Media Calculation task on the W-2 Processing (PRW) menu.
|
|
____
|
12.
|
Run the Magnetic Media Audit Report task on the W-2 Processing (PRW) menu, and verify the results. Do the totals balance to the W-2s?
|
|
____
|
13.
|
Run the Magnetic Media Creation task on the W-2 Processing (PRW) menu.
Be sure the W-2 Copy Command is correct. Use the Configuration Maintenance task on the System Maintenance (SYM) menu.
|
|
____
|
14.
|
Backup the system. Identify the media as 1998 Payroll Year End Archive.
|
|
____
|
15.
|
Run Payroll's Year End Update talk on the Payroll Periodic Processing (PRR) menu.
|
|
____
|
16.
|
Print the Tax Status Report for Federal withholdings. Verify all amounts are zero before proceeding with the first payroll of the new year.
|
|
____
|
17.
|
Run the Update Tax Tables For The New Year task on the Payroll Utilities (PRX) menu. Verify that the update is for the correct tax year. If it isn't, do not complete this task until the PRX-10 file for the correct year has been installed.
|