Payroll - Create Union Pay/Deduct/Contrib Codes

 

This task is accessed from the Display additional options button on the Employee maintenance form.

 

Function

This Option is only available if Union History is marked in the Payroll Application Parameters.

When adding new employees to the Employee Masterfile, all non-special union, deduction, and contribution codes are assigned to each employee record by choosing this option. Non-special codes are codes where the Special Field check box was left unmarked in the appropriate code maintenance tasks.

This option can also be used to automatically assign non-special union codes, deduction codes, and contribution codes to an established employee record,  when entering a new union code or an increase in union dues.

Creation of Union pay codes, deduction codes, and contribution codes begins automatically when selected from the option menu. Each code is compared to the codes in the employee’s record, and any non-special codes encountered that do not already exist in the employee record are automatically assigned, based upon the Current Payroll Year.  

The Progress Bar indicates processing status.

NOTE: All “special” codes must be assigned specifically to each employee to whom the code applies. This prevents erroneous payments or deductions to employees.