Inventory Control - Application ParametersFunctionUse this option to set the parameters that determine how the Inventory Control module performs in the system after establishing masks, costing structure, and so forth.
=> To access this task... Select Application Parameters from the Parameters menu.
Inventory Control Parameters
About the Fields
NOTE: You must set up the parameters as part of the Inventory Control installation, and they generally do not change afterwards. To select different parameter settings after the software is installed, carefully study the information here and in the Installation section before making any changes.
To enable edits to the form select .
In the Item Number Size field...
This parameter is used to determine the maximum number of characters in the Inventory Item Code for use throughout the Inventory Control and related modules. Make sure to allow for the largest item number you have in your inventory.
NOTE: You should not change the Item Number Size after the Inventory Control module is in use as it may cause problems with the module’s operation.
In the Vendor Product Size field...
Make sure to allow for the largest item numbers from all of manufacturers. This parameter may increase after the manufacturers’ item numbers have been set. It should not be decreased.
From the Use Auto Numbering? dropdown...
This parameter allows new inventory item numbers to be assigned automatically as new items are set up within the Inventory Master File. Even if this parameter is set to Yes (Y) or Yes with Check Digit (C), you may still assign your own item numbers.
This parameter may be changed at any time after the Inventory Control module is installed, though it will result in a change of precision for making inventory calculations.
NOTE: The standard software allows for a precision of up to 4 digits beyond the decimal point, and automatically formats inventory reports according to the numeric masks for extensions, quantities, costs and prices. If greater precision is required, a modification is necessary to allow the entry of a greater number, and possibly to correct the layout of all related inventory reports.
From the Lotted/Serialized dropdown...
In the Lot/Serial Number Length field...
NOTE: Changing the lot/serial number size once the module is in operation is not recommended.
From the LIFO/FIFO Code dropdown...
NOTE: If not using LIFO or FIFO costing, the standard cost for each item appears in the unit cost column of the Inventory Valuation Report and is used to determine extension amounts on the report.
From the Inventory Costing Method dropdown...
Average CostEach time additional quantities of an item are received or purchased, a new average cost is calculated. The total inventory value of that item is the quantity on hand multiplied by the most recent average cost. Replacement CostThis method sets the value of an item based upon the cost of its most recent receipt of purchase. The total inventory value of that item is the quantity on hand multiplied by the most recent replacement cost.
Standard CostStandard costs are target or estimated costs that you establish for items, operations and processes. They do not update during transactions like average and replacement costs; they can only be changed using the Cost Change Entry tasks on the Price/Cost Change menu. When actual costs deviate from standard, the differences are sent to variance accounts that provide information for management decisions.
If you change the Method for Costing parameter to another method, it is important that you run the Rebuild Unit Costs task on the Inventory Utilities menu to reset unit costs. Costs are updated in all warehouses.
In the Current Period field...
This number is incremented automatically during the period end process. When updating an inventory transaction, the transaction date is compared with the current period (and year) to determine if the quantities should be updated to the current or next inventory period (Refer to Inventory Item maintenance).
This number is incremented automatically for the last period of the year during the period end process.
NOTE: The current year is usually the same as the General Ledger’s Current Year parameter except when the inventory period is closed before closing the general ledger.
In the Number of Labels Across field...
In the Vertical Lines Per Label field...
In the Horizontal Chars Per Label field...
Allow Sales in Purchase UM checkbox...
Multiple Warehouses? checkbox...
In the Default Whse ID field...
The Item Description FieldsAdditional characteristics (segments) of an inventory item may be defined by entering information in the following fields:
In the Description Length fields...
A total of 60 characters are available for use between the three segments. If the item description is for the Inventory Master File, the field length cannot exceed 20 characters.
Name ExampleBrand, Description, Size, Color, Vendor, Make, Model.
When finished entering information...
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