Payroll - GL Distribution Report



Sorts and prints all earnings, deductions, taxes, employer contributions, and employee accruals according to the General Ledger account number associated with the employee department or deduction code. Computer, manual, and reversal entries are included. For deductions, taxes, contributions, and accruals, the dollar amount debited or credited to each account is shown. For earnings, both dollars and total units are shown. The total cash expense is shown at the end of the report.


=> To access this task...

Select GL Distribution Report from the Daily Processing menu.


If batching has been enabled then you will be presented with the Process Batch Control Screen, to select an existing batch. Batching allows several people to work within the payroll system at the same time on a different set of processes. The batch number assigned carries through the Daily Processing Menu Choices.


Process Batch Control


Payroll GL Distribution Report


About the Fields

In the Check Date field...

This is used to simulate the posting dates for the report.

  • Enter the date for the printing of the checks.

  • Click to select from a Pop Up Calendar.

NOTE: When any general ledger account on the Payroll GL Distribution Report lists as 0, review the established department codes. These messages indicate that a department code was improperly established, or is not complete.


When done making selections...

  • Click to generate the GL Distribution Report.

Note: Exceptions will be noted both on the report and on the screen.


Sample GL Distribution Report


See Output Options

When the process is complete, you are returned to the Payroll Daily Processing Menu.


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