Payroll - Employee Earnings History
This task is accessed from the Display additional options button on the Employee maintenance form.
FunctionThis option is used to maintain pay code information for the selected employee using the pay codes defined in the Pay Code Maintenance task. The pay codes assigned to each employee define what is valid for that employee during payroll entry. This option is automatically accessed during the set-up of a new employee, or may be used at any time to view information for the employee, or change accrual rate. NOTE: All non-special pay codes (where the Special Pay Checkbox was left unchecked in the Pay Code Maintenance task) are automatically assigned to new employees added to the Employee Masterfile. Verify that all automatically assigned pay codes apply to the new employee. When the automatically generated pay code does not apply, delete the pay code from the employee’s masterfile. Employee Earnings History About the FieldsThe Earnings History Maintenance screen is divided into three sections. The upper section (header) fields are used to enter the Payroll Year and Select the appropriate code. The middle section displays historic information. The lower Accrual Information section is used to enter and edit items specific to this employee. If designated as an Administrator, you may edit the Historical Data by selecting the Display additional options... button and selecting
Edit Employee Earnings History
The Month-To-Date and Next Month Fields are only relevant to the current Payroll Year. Non-current year fields are disabled.
As an Administrator, when finished entering Check History Information...
If the Window is closed without saving the record, the module issues this confirmation prompt:
In the Year field...
In the Pay Code field... Pay codes with the Special Pay checkbox left unmarked in the Pay Codes maintenance task are automatically assigned to new employees.
For established employees, historical information for the pay code will display on the screen (Dollars, Units, and Accrual Information fields). When the initial payroll is processed as the first payroll in January, this information begins accumulating to the Employee Masterfile. If the payroll is initiated at any other time, this annual historical data must be entered during the conversion process (refer to the Installation section of this manual). The only changeable information in this option is the accrual rate, and then only when the Accrual Type field in the Pay Code Maintenance task is not set to ‘None’ (it must be Fixed ,Units, or Dollars to make the change). All other pay code information displayed on the screen cannot be changed. In the Accrual Rate field...
When finished entering Earnings Information...
If the Window is closed without saving the record, the module issues this confirmation prompt:
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