Transaction Codes

Inventory Control - Transaction Codes

Function

Use this task to define and maintain inventory transaction codes and their descriptions. You use transaction codes to control and categorize inventory transactions made through the Inventory Transaction Entry task and for posting transactions to the General Ledger. A listing of all transaction codes and their descriptions is available.

=> To access this task...

Select Transaction Codes from the Inquiry and Maintenance menu.

Transaction Code Maintenance

About the Fields

In the Transaction Code field...

Enter a new or existing 2-character alphanumeric code to identify the transaction type.
Click the record navigating buttons; to view the first record, to view the previous record, to view the next record, and to view the last record.
Click to select from a list of transaction codes.

WARNING: When you delete a transaction code, be sure there are no inventory transactions using this code which have not been updated.

In the Description field...

Enter 1 to 20 characters for a description of the code.

From the Transaction Type dropdown...

Select Adjustment (A) to make this transaction an adjustment type. Adjustments are used to balance inventory, and can be either positive or negative.
Select Commitment (C) to make this transaction a commitment type. Commitments are used specifically to adjust the committed quantities within the Inventory Master File. (Refer to Inventory Item Maintenance Item Status.)
Select Issue (I) to make this transaction an issue type. Issues normally relieve inventory, reducing the ending balance and on hand balance.
Select Receipt (R) to make this transaction a receipt type. Receipt types normally replenish inventory, increasing the ending balance and on hand balance.

For more explanation of how these transaction codes are used, refer to the Inventory Transaction Entry t ask within this section.

Post to GL? checkbox...

The General Ledger module must be installed for this field to appear. This field is not accessible when you select Commitment (C) in the Type field.

Mark the box to post this transaction to the General Ledger.
Unmark the box ignore posting to the General Ledger.

A transaction that effects the inventory on hand balance, and thus the value of the physical inventory, must have a corresponding effect on the general ledger. In unusual situations, however, it may be desirable to make the general ledger postings a separate process, using a journal entry.

In the Adjustment Account field...

The General Ledger module must be installed for this field to appear.

Enter a valid general ledger account.
Click to select from a list of general ledger accounts.

This account can either specify the credit or debit posting of a transaction, depending on the type, and the sign on the quantities entered (positive or negative). Refer to the Inventory Item Maintenance task for more information.

When done making selections...

Click to save the record.
Click to begin a new cycle code record.
Click to delete the record.

Closing an unsaved record will issue the prompt:

Select [Yes] to save the changes.
Select [No] to return to the form.

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