Inventory Control - Physical Count RegisterFunctionThis task follows the Select Cycles for Freeze, the Print Count Sheets task, and the Physical Count Entry tasks. The Register and Update task finalizes the physical inventory activities and updates the item quantities.
=> To access this task... Select Physical Count Register from the Physical Inventory menu.
Physical Count Register and Update About the Fields
In the Warehouse ID field...
Cycle codes are displayed in a list. Mark the boxes next to the cycle records to select them for running the register and updating the records.
Zero Count Quantity checkbox...
When finished selecting cycles...
The system displays the prompt:
Sample Register and Update See Output Options.
After selecting the document output, the system issues the following prompt:
When the updating process is complete, the system issues the following:
UpdatingAs the physical inventory update proceeds, item numbers display on the screen to show its progress. This process can take some time for a large inventory. Any quantity variances that are a result of the physical count process are updated directly to the Inventory Master File and an inventory transaction is written. In a lotted/serialized inventory, the Physical Inventory Register update affects the Lot/Serial Number Master File, Lot/Serial Number Sort File, and the Lot/Serial Number Transaction File.
There are no general ledger postings made as part of the update. Any adjustments to the general ledger must be made using the Journal Entry task within the General Ledger module. At the conclusion of the update process, the physical inventory processing queue is cleared of all updated selections.
NOTE: If a small number of count errors occurred and are discovered after printing the Physical Inventory Register, you may want to proceed with the update anyway rather than making the corrections and reprinting the entire register. Adjustments can be made with the Inventory Transaction Entry task.
Remember the physical count update posts the calculated adjustment amount to the Inventory Master File (i.e., the difference between the system’s on-hand amount when the cycle was “frozen” and the physical count amount), while the inventory transaction update makes an adjustment by the actual amount entered in the Inventory Transaction Entry task. ______________________________________________________________________________________ Copyright BASIS International Ltd. AddonSoftware® and Barista® Application Framework are registered trademarks. |