Accounts Receivable - Finance Charge Entry
FunctionThe Finance Charge Entry task allows you to enter finance charges for individual customers or modify finance charges automatically created by the Finance Charge Creation task. This task may be run after reviewing the Finance Charge Register in order to adjust the finance charges for specific customers.
=> To access the Finance Charge Entry task... Select Finance Charge Entry from the Period End Processing menu.
Finance Charge Entry
NOTE: This task is the same as the Conversion Invoice Entry task, and uses the same data entry file. Therefore, care should be taken to separate the Finance Charge Entry process from the Conversion Invoice Entry process.
About the Fields
In the Customer ID field...
In the AR Invoice Number field...
When the invoice has already been updated to the Accounts Receivable Open Invoice file, you will not be able to enter the transaction. To adjust invoices, refer to the Cash Receipts Entry or Simple Invoice Entry tasks.
In the Distribution Code field... The distribution code determines the general ledger account numbers for finance charge revenue, accounts receivable and discounts when the finance charge is updated.
NOTE: You may want to define a distribution code called FC for finance charges. Refer to the Distribution Code Maintenance task for more information.
In the Terms Code field... The terms code will determine the due date and discount due date for the finance charge, using the invoice date as a reference point. Normally, finance charges are set up with terms code of net or due on receipt.
In the Invoice Date field... This date is used as the reference point by the terms code to determine the due date and discount due date of the finance charge. These dates are displayed and may be overridden if desired.
In the Invoice Due Date field...
In the Discount Date field... Discounts are not generally offered on finance charges.
From the Invoice Type field... Display only. Finance Charge is the default selection.
In the Invoice Amount field...
When adjusting a finance charge that was generated automatically by the Finance Charge Creation task, this becomes the new amount.
In the Discount Amount field...
NOTE: Discounts are recorded as memo amounts only at this point. They are not posted to general ledger until after they are actually taken. This is determined during cash receipts processing.
When done making selections...
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