Accounts Receivable - Conversion Invoice Entry
FunctionThe Conversion Invoice Entry task creates summary invoice records that are posted to the customer's account and optionally, to the general ledger. These records represent open accounts receivable invoices.
=> To access this task... Select Conversion Invoice Entry from the Utilities menu.
Conversion Invoice Entry
This task is used to enter invoices that existed prior to the installation of the Accounts Receivable module (Conversion Invoices). It may also be used to post after-the-fact invoices in systems where there is no Order/Invoice processing module installed.
NOTE: This task may also be used to modify, add, or delete finance charge records to the Finance Charge Register. It is recommended that regular conversion invoices and finance charges be entered in two separate batches to avoid confusion between the two processes.
About the Fields
In the Customer ID field...
When the customer number already exists, the customer name is displayed.
In the AR Invoice Number field...
NOTE: If the invoice is already in the module, you will not be able to enter the transaction. To adjust invoices, refer to Cash Receipts Entry or Simple Invoice Entry.
In the Distribution Code field... The distribution code determines the general ledger account numbers for sales, accounts receivable and discounts when the invoice is updated and the update option is selected.
In the Terms Code field... The terms code will determine the invoice due date and discount due date using the invoice date as a basis for calculation.
In the Invoice Date field... This date is used as the reference point by the terms code to determine the due date and discount due date of the invoice. These dates are displayed and may be overridden as needed.
ExampleWhen the invoice date is 10/10/## and the terms code is 2% 10 NET 30, then the discount is due 10/20/## and the invoice is due 11/09/##.
In the Invoice Due Date field...
In the Discount Date field...
ExampleWhen the discount due date is 10/20/##, the customer may receive a discount (if applicable) by paying on or before this date.
From the Invoice Type dropdown...
In the Invoice Amount field...
In the Discount Amount field...
NOTE: Discounts are recorded as memo amounts only at this point. They are not posted to the general ledger until after they are actually taken. This is determined during cash receipts processing.
After entering/modifying all the fields, click . If you use without saving the current record, the following prompt displays:
Save Changes
When finished making selections...
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