Accounts Payable - Disbursements Journal



Use the Disbursements Journal to list the disbursements for the checks printed during the selected accounting period. You can print the report in check number sequence, alternate sequence, or vendor id sequence.


=> To access this task...

Select Disbursements Journal from the Period End Processing menu.


Disbursements Journal

Disbursements Journal


About the Fields


In the Period field...

  • Enter the desired accounting period for the report.

In the Year field...

  • Enter the desired accounting year for the report.

NOTE: Because the Disbursements Journal does not update information, you can select any accounting period in the fiscal year regardless of whether or not records exist for the selected period. However, the Disbursements Journal only prints the information for prior periods if the information has not been cleared (Refer to Period End Update).


From the Sequence dropdown...

The contents of the report are the same regardless of the sequence selected.

  • Select Alternate Sequence (A) from the Sequence drop down box to display the report alphabetically.

  • Select Check Number (C) from the Sequence drop down box to display the report by check number sequence.

  • Select Vendor ID (V) from the Sequence drop down box to display the report by vendor number sequence.

NOTE: Printing the report in Vendor ID sequence (V) causes the task to first sort the records In the file. The amount of time the sort consumes depends on the number of records in the file.


From the Vendor Type dropdown...

  • Select All, Permanent, or Temporary to define the Vendor Types for the journal.

Export format checkbox...

  • Mark the box to create a report without blank data fields for manipulation in Excel.

  • Unmark the box to create a report of the raw data.

Break on AP Types checkbox...

Disabled unless "Multiple AP Types" is marked in AP Parameters.

  • Mark the box to insert breaks for each AP type.

  • Unmark the box to disable this feature.

When finished making selections...

  • Click Run Process button to create the Disbursement Journal.

  • Click Clear Form button to clear the form and begin again.

  • Click Save button to save these selections.

Sample Disbursements Journal


See Output Options.


If General Ledger is installed and the GL Posting Parameter is checked, you will be presented with a second Document Output Display window. This GL recap lists general ledger postings, in account number order, created during the Purchase Journal. If the GL Recap report detects any other errors, an error message appears.


Sample Disbursements Journal - GL Account Totals


See Output Options.


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