General Ledger - General Ledger Trial Balance

Function

The General Ledger Trial Balance displays the beginning balance, activity for the period, and ending balance for each account in the chart of accounts. Subtotals are displayed for each general ledger account category as defined by the Chart of Account Breaks option of the General Ledger Application Parameters task. A total for all debits and credits is also shown. This report can be run at any time, and should always be created as part of the period end process.

To access this task...

Select General Ledger Trial Balance from the Reports menu.


General Ledger Trial Balance

In the Period field...

  • Enter an accounting period.

The beginning and ending dates of the period will be displayed on the report. The period-to-date and ending balance columns on the trial balance will include all postings through the end of the selected period.

In the Year field...

  • Enter the fiscal year of the period.

The year will be appended to the month and day of the general ledger period selected to determine which year's transactions will be included in the Trial Balance Report.

Include Zero Balance Accts checkbox...

Accounts only needs to have a zero balance through the selected period to be considered zero balance accounts for this report. Note this is different from both the Balance Sheet and the Profit And Loss Statement where accounts must have a zero balance for the entire selected year to be considered zero balance accounts.

  • Mark the box to include all GL accounts including zero balance accounts.

  • Unmark the box to include only accounts with balances.

Creating Report

  • Click run process button to run the report.

  • Click save button to save the current settings.

  • Click new/clear form button  to clear the form.

GL Trial Balance output

Sample GL Trial Balance Report

See Output Options.