General Ledger - Profit and Loss Statement

Function

This task provides a simple profit and loss statement. Accounts may be grouped, and subtotals generated, depending on any chart of accounts breaks defined in the Parameter Maintenance task. Period to Date and Year to Date totals are listed for each income and expense account.

Profit and Loss Statement

In the Period field...

The beginning and ending dates of the period will be displayed. The period-to-date and year-to-date columns on the Profit and Loss Statement will include all postings through the end of the selected period.

• Enter an accounting period.

In the Year field...

• Enter the fiscal year of the period.

Include Account Numbers checkbox...

• Mark the box to include the general ledger account numbers on the report.

• Unmark the box to print the statement without the account numbers.

Include Zero Balance Accts checkbox...

Only accounts with a zero balance for the entire selected year are considered zero balance accounts for this report. Note this is different from the General Ledger Trial Balance where accounts only needs to have a zero balance through the selected period to be considered zero balance accounts.

• Mark the box to include all GL accounts including zero balance accounts.

• Unmark the box to include only accounts with balances.

Align Fiscal Periods checkbox...

The checkbox is disabled if the fiscal calendars are the same, i.e. the periods are already aligned.

• Mark the box to re-align periods in a previous fiscal year to match the current fiscal year's calendar in order to facilitate comparative financial reporting.

• Unmark the box to perform no re-alignment.

Creating the statement

• Click to run the statement.

Sample Profit and Loss Statement with Account Numbers

See Output Options.